Use these three simple steps to find more donations and to hold the best auction event in the history of your organization! *About how many people will be attending? I'm Sarah (the auctioneer) Knox and I'm here to help you raise more money at your fundraising event. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Auction items can be picked up by staff members or volunteers. Oops! Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. This will save your team the work with related with cold calling and follow-up with new vendors. It would also be helpful to understand your fundraising goals. Donation requests will be reviewed within four weeks of receipt. Submit a form to make a request from Grande Lakes Orlando. Recommended . The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. Live auctions: Live auctions are essentially a type of live performance. Most readers will read the P.S. Thank you! Within the gates of Walt Disney World? Thank you for your submission. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. The Ritz-Carlton 888-707-9325. . Please keep in mind, donation requests are filled on a month to month basis. #3 - Follow-Up with Phone Calls. Call us at 888-236-7820, Ext 702. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. Start by reviewing our article on Finding Donations for Your Auction. Maximum 4000 characters. It would also be helpful to understand your fundraising goals. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. All rights reserved. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Maximum 4000 characters. Due to the overwhelming amount of requests, memorabilia is limited to . INSPIRE. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. Submit a donation request to Cedar Point using ApproveForGood. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. Then, ask your event host committee to do the same. The sale of an item is considered unrelated, even if the sale raises money for the charity to use in its programs. This information will be important for creating online item descriptions or bid sheets. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Requests must be received 45 days prior to the event date. Securing auction items may seem a little daunting but have no fear. Enjoy the power of Givebutter fundraising anytime, anywhere. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. In addition, donors who provide goods for charities to sell at an auction often ask the charity if the donor is entitled to claim a fair market value charitable deduction for a contribution of appreciated property to the charity that will later be sold. Create unlimited donation forms designed to delight donors. To submit a request for an auction item, please complete and submit . Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. The good news is that you dont have to go through the tedious process of sourcing items and reaching out to businesses for donations all by yourself. Our team is planning [something new/a fantastic event], so get excited. Our team works hard to support and bring awareness to [organizations cause]. Dont assume they know what youre looking for. Big-ticket travel packages are classic auction items because, well, they work! JW Marriott 800-433-5402. Requests are processed in the order they are received and will be answered as promptly as possible. Iconic Items for Fundraising Auctions. free stays. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. How will you make a difference using the funds raised? Have any questions? Follow the step-by-step instructions below to design your auction donation form template: Select the document you want to sign and click Upload. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. An auctioneer manages the event and presents the items for bid during a live event. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. Please provide information on your good work and tell us how you will Its essential that your request gets into the right hands. There are three variants; a typed, drawn or uploaded signature. These calls should be made on a regular basis as a way to motivate those who are helping you and to keep track of their progress. It would also be helpful to understand your fundraising goals. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! Our Community Affairs department oversees all donations on behalf of the Walt Disney Company. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. Always remember to thank your donors and report on the success of your event and their items. I would be happy to provide you with more information about how you can support our work at [organizations name]. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. Take time to make inquiry phone calls or perform Google searches. Whole Foods. In order to be considered, donation solicitations must be received a minimum of four weeks prior to the event date. [Organization name] would also love to have you at the event! Auction Item Donation Form Information. Have any questions? Please fill out this form at least 1 month before the event date. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Travel packages are great auction item ideas that your supporters will be eager to win. Live and silent auctions are a staple of non-profit fundraising for one simple reason: they work. Explore Givebutters open rolls, values, and intentional benefits. The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. Iconic Items for Fundraising Auctions. Donation Request. . Donation request letters are essential for building your auction. Sports. Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. We will review your request and be in touch as soon as possible. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. The requesting organization will be contacted via email, regardless of whether or not the request is granted. Attachment. We typically make a decision within a week of receiving a request. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Remember to contact any vendor that has donated over the last few years. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. Maximum 4000 characters. Something went wrong while submitting the form. Maximum 4000 characters. All donation requests will be reviewed within two weeks. We are proud to support our community locally and nationally, and we might even be able to help you! Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Your donors will automatically receive a donation receipt upon each donation made made on the Paybee platform. Do more good with a complementary auction basket! Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Maximum 4000 characters. To help you start the process of writing a silent auction donation request letter, well cover: Though many different types of organizations send out donation request letters, there are core elements to writing a great letter. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. Track supporter activity and build relationships all in one place. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. I am so [grateful for the role youve played in pushing our mission forward/grateful for the opportunity to get you involved]. 5. Are you part of an organization in need? Estimated Cost of This Silent Auction Donation. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. MORE. All requests must be received at least 60 days prior to your event. acknowledge this donation at your event. Edit your silent auction donation request online. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Custom Artwork. Send and schedule personalized emails, texts, and more. Call us at: (201) 492-4294. . Solution: Following the need is outlining the solution. Build engaging virtual, in-person, live, and hybrid events. ). With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. All Charity Fundraising's autographed collectibles . This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Let's walk through a few of our favorite items for live charity . Call us at: (201) 492-4294. Update your cookie settings for this site. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. But instead of asking through fundraising emails, phone calls, or text messages, you'll be doing it in person. He is a top-rated speaker, master trainer, and coach. Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. Maximum 4000 characters. Live appeals: Live appeals are nothing but requests for donations. The Ritz-Carlton Donation Request. Attachment. In your donation request letter, include: Always, always, always be sure to thank auctions item donors. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Contact Charity Fundraising today! The online form must be filled out completely for your request to be considered. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. 02. Request an item from the foundation by filling out the form online or mailing it in. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Give your auction donors several methods for donating, including: Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. 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